[Lpk-execomm] Email motion Hyatt Regency Feb 21 for state convention

Charles Altendorf charles.altendorf at lpky.org
Wed Oct 22 17:22:35 EDT 2025 

Well it's officially been exactly 5 days, so that means discussion is 
automatically closed.

I vote in favor of my motion.

On 2025-10-22 16:52, Charles Altendorf via Lpk-execomm wrote:
> I think we can re adjust the space as needed. Last years space had less 
> flexibility on moving tables and chairs around
> 
> On 2025-10-22 14:23, Ken Moellman wrote:
>> After being forwarded the information about the venue, I have 2 main 
>> concerns:
>> 
>> 1. No outside food or drink is permitted at all. Any violation results 
>> in a fine.
>> 2. The room size is too small. With both meeting rooms combinedd -- 
>> which is what I hope we're reserving here -- it seats 54 people 
>> classroom style.  Wasn't that the exact number of people we had last 
>> year?  Unless we're expecting a smaller crowd, this venue is too 
>> small.
>> 
>> I do see that it includes A/V with a projector. I like that a lot. 
>> Andd the contract does state that we can bring in outside sound. 
>> That's perfect.
>> 
>> So I think my main concern is the size. It's just not big enough, IMO.
>> 
>> ---
>> Ken C. Moellman, Jr.
>> 
>> Libertarian Party of Kentucky
>> State Party Executive Committee Chair
>> 
>> On 2025-10-20 06:42, Ken Moellman via Lpk-execomm wrote:
>>> Hey Charles,
>>> 
>>> Thanks for the info.
>>> 
>>> Sadly the mailing list seems to eat attachments. I need to go look at 
>>> the settings on the list, as that shouldn't be that way.  Can you 
>>> forward that PDF to me directly please?
>>> 
>>> ---
>>> Ken C. Moellman, Jr.
>>> 
>>> Libertarian Party of Kentucky
>>> State Party Executive Committee Chair
>>> 
>>> On 2025-10-19 21:49, Charles Altendorf wrote:
>>> 
>>>> The venue doesn't have in house pa and was releaved i had 
>>>> alternative arrangements.  The link to the menu was included in the 
>>>> pdf attached in the original motion email.   As for capacity 
>>>> concerns they said they could do 60 in classroom style.   If we 
>>>> start going beyond that we can do some other tweaking of the space.
>>>> 
>>>> On 2025-10-19 06:28, Ken Moellman wrote:
>>>> 
>>>> I apologize that I missed the part about the sound in the original 
>>>> message; I was out walking and responding on my phone.  Have we 
>>>> checked with the venue to make sure they don't require using 
>>>> in-house sound or A/V generally?  This is a common requirement with 
>>>> many hotels and convention venues.  In what I had proposed, the 
>>>> venue was going to provide 2 audience microphones and one presenter 
>>>> microphone, with the idea that those in support of a motion could 
>>>> line up behind one mic and those opposed to a motion could line up 
>>>> at the other mic, providing an easy mechanism for the presiding 
>>>> officer to recognize those in support and those opposed and give 
>>>> equal time back and forth between.
>>>> 
>>>> How many people is this space able to accomodate?  Our peak 
>>>> attendance was 2019, I believe, in WKY. As I recall there were about 
>>>> 90 in attendance that year.
>>>> 
>>>> What is the seating arrangement? Classroom style is generally the 
>>>> best, as it provides a way for everyone to look forward and have a 
>>>> place in front of them to put their things.  I personally dislike 
>>>> like banquet-style, as people have to either have their backs to 
>>>> tables with no place to take notes or whatever, or face away from 
>>>> the speaker.
>>>> 
>>>> Do we have a lunch menu?  I like the half-day unlimited drinks -- 
>>>> that's a nice perk as long as they keep the coffee flowing.
>>>> 
>>>> I'm heading out walking for the petition drive again today.  If 
>>>> anyone has free time, it looks like we'll need to walk today, 
>>>> tomorrow, and possibly part of Tuesday before the turn-in.  It's 
>>>> been pretty brutal, as polarization is pretty high.  Dale's done the 
>>>> best so far on a individual day, Jeremy has put in the most time, 
>>>> and Jeremy and Geoff have brought in the bulk of the signatures we 
>>>> have so far.
>>>> 
>>>> ---
>>>> Ken C. Moellman, Jr.
>>>> 
>>>> Libertarian Party of Kentucky
>>>> State Party Executive Committee Chair
>>>> 
>>>> On 2025-10-18 14:26, Charles Altendorf wrote:
>>>> 
>>>> As for the pa rental question Bryant's should be able to hook us up
>>>> 
>>>> https://www.bryantsrentall.com/equipment.asp?action=category&category=31
>>>> 
>>>> On 2025-10-18 14:02, ken.moellman at lpky.org wrote:
>>>> The timing of email motions is set forth in the constitution. I'm 
>>>> out getting signatures for Wendy right now or I would cite the 
>>>> relevant section.
>>>> 
>>>> I was also wondering about A/V arrangements. The main complaint I 
>>>> heard in 2025 was A/V.
>>>> 
>>>> Ken
>>>> 
>>>> Oct 18, 2025 12:50:02 Charles Altendorf via Lpk-execomm 
>>>> <lpk-execomm at lists.lpky.org>:
>>>> If there's no other discussion, I'd like to call the question
>>>> 
>>>> On 2025-10-17 21:01, Charles Altendorf via Lpk-execomm wrote:
>>>> Hi Ken,
>>>> For the Bluegrass region, it's only natural that members continue to 
>>>> request it since it's centrally located and convenient for most of 
>>>> our membership.
>>>> Yes, lunch will be included in the early bird and regular 
>>>> registration rates.
>>>> I anticipate the total cost -- including lunch and unlimited 
>>>> half-day coffee and drinks -- to be around $2,300. It'll likely take 
>>>> an additional $200 or so to rent a PA system from Bryant's.
>>>> Best,
>>>> Charles
>>>> On 2025-10-17 20:23, Ken Moellman via Lpk-execomm wrote:
>>>> I have several questions:
>>>> 1. My primary concern is that we just did the Bluegrass region. If I 
>>>> recall correctly, we've been doing the Bluegrass region a lot in 
>>>> recent years.
>>>> 2. Are meals included in the Early bird and regular rate?
>>>> 3. What are the actual costs of everything?
>>>> ---
>>>> Ken C. Moellman, Jr.
>>>> Libertarian Party of Kentucky
>>>> State Party Executive Committee Chair
>>>> On 2025-10-17 17:49, Andrew Roberts via Lpk-execomm wrote:
>>>> Seconded so we can move into discussion
>>>> Get [1]Outlook for iOS
>>>> __________________________________________________________________
>>>> From: Lpk-execomm <lpk-execomm-bounces at lists.lpky.org> on behalf of
>>>> Charles Altendorf via Lpk-execomm <lpk-execomm at lists.lpky.org>
>>>> Sent: Friday, October 17, 2025 17:20
>>>> To: Lpk-execomm at lists.lpky.org <Lpk-execomm at lists.lpky.org>; Lpk
>>>> Execomm <lpk-execomm at lists.lpky.org>
>>>> Cc: Charles Altendorf <charles.altendorf at lpky.org>
>>>> Subject: [Lpk-execomm] Email motion Hyatt Regency Feb 21 for state
>>>> convention
>>>> I move that the Party hold its 2026 State Convention on February 21,
>>>> 2026, at the Hyatt Place Hamburg, Lexington, Kentucky, with a total
>>>> budget not to exceed $3,000.
>>>> Be it further moved that registration fees be established as 
>>>> follows:
>>>> $40 -- Early Bird rate, available through January 21, 2025;
>>>> $50 -- Regular rate, from January 22 through February 15, 2025;
>>>> $75 -- Late rate, from February 16 through February 20, 2025 (no 
>>>> meal
>>>> included);
>>>> $100 -- On-site registration, February 21, 2025 (no meal included).
>>>> Be it further moved that the venue be reserved from 8:00 a.m. to 
>>>> 8:00
>>>> p.m. to allow sufficient time to complete the full agenda.
>>>> Consider me in favor of this motion when the time comes
>>>> --
>>>> Charles Altendorf
>>>> Libertarian Party of Woodford County Kentucky - Treasurer
>>>> Libertarian Party of Kentucky - Secretary
>>>> References
>>>> 1. https://aka.ms/o0ukef
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>>> 
>>> --
>>> Charles Altendorf
>>> Libertarian Party of Woodford County Kentucky - County Chair
>>> Libertarian Party of Kentucky - Former State Chair
>>> _______________________________________________
>>> Lpk-execomm mailing list
>>> Lpk-execomm at lists.lpky.org
>>> http://lpmail.lp.org/cgi-bin/mailman/listinfo/lpk-execomm
>>> --
>>> Charles Altendorf
>>> Libertarian Party of Woodford County Kentucky - County Chair
>>> Libertarian Party of Kentucky - Former State Chair
>>> --
>>> Charles Altendorf
>>> Libertarian Party of Woodford County Kentucky - County Chair
>>> Libertarian Party of Kentucky - Former State Chair
>>> _______________________________________________
>>> Lpk-execomm mailing list
>>> Lpk-execomm at lists.lpky.org
>>> http://lpmail.lp.org/cgi-bin/mailman/listinfo/lpk-execomm

-- 
Charles Altendorf

Libertarian Party of Kentucky - Secretary
Libertarian Party of Woodford County Kentucky - Treasurer

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