[Lpk-execomm] Email motion Hyatt Regency Feb 21 for state convention

Wed Oct 22 16:52:04 EDT 2025

I think we can re adjust the space as needed. Last years space had less 
flexibility on moving tables and chairs around

On 2025-10-22 14:23, Ken Moellman wrote:
> After being forwarded the information about the venue, I have 2 main 
> concerns:
> 
> 1. No outside food or drink is permitted at all. Any violation results 
> in a fine.
> 2. The room size is too small. With both meeting rooms combinedd -- 
> which is what I hope we're reserving here -- it seats 54 people 
> classroom style.  Wasn't that the exact number of people we had last 
> year?  Unless we're expecting a smaller crowd, this venue is too small.
> 
> I do see that it includes A/V with a projector. I like that a lot. Andd 
> the contract does state that we can bring in outside sound. That's 
> perfect.
> 
> So I think my main concern is the size. It's just not big enough, IMO.
> 
> ---
> Ken C. Moellman, Jr.
> 
> Libertarian Party of Kentucky
> State Party Executive Committee Chair
> 
> On 2025-10-20 06:42, Ken Moellman via Lpk-execomm wrote:
>> Hey Charles,
>> 
>> Thanks for the info.
>> 
>> Sadly the mailing list seems to eat attachments. I need to go look at 
>> the settings on the list, as that shouldn't be that way.  Can you 
>> forward that PDF to me directly please?
>> 
>> ---
>> Ken C. Moellman, Jr.
>> 
>> Libertarian Party of Kentucky
>> State Party Executive Committee Chair
>> 
>> On 2025-10-19 21:49, Charles Altendorf wrote:
>> 
>>> The venue doesn't have in house pa and was releaved i had alternative 
>>> arrangements.  The link to the menu was included in the pdf attached 
>>> in the original motion email.   As for capacity concerns they said 
>>> they could do 60 in classroom style.   If we start going beyond that 
>>> we can do some other tweaking of the space.
>>> 
>>> On 2025-10-19 06:28, Ken Moellman wrote:
>>> 
>>> I apologize that I missed the part about the sound in the original 
>>> message; I was out walking and responding on my phone.  Have we 
>>> checked with the venue to make sure they don't require using in-house 
>>> sound or A/V generally?  This is a common requirement with many 
>>> hotels and convention venues.  In what I had proposed, the venue was 
>>> going to provide 2 audience microphones and one presenter microphone, 
>>> with the idea that those in support of a motion could line up behind 
>>> one mic and those opposed to a motion could line up at the other mic, 
>>> providing an easy mechanism for the presiding officer to recognize 
>>> those in support and those opposed and give equal time back and forth 
>>> between.
>>> 
>>> How many people is this space able to accomodate?  Our peak 
>>> attendance was 2019, I believe, in WKY. As I recall there were about 
>>> 90 in attendance that year.
>>> 
>>> What is the seating arrangement? Classroom style is generally the 
>>> best, as it provides a way for everyone to look forward and have a 
>>> place in front of them to put their things.  I personally dislike 
>>> like banquet-style, as people have to either have their backs to 
>>> tables with no place to take notes or whatever, or face away from the 
>>> speaker.
>>> 
>>> Do we have a lunch menu?  I like the half-day unlimited drinks -- 
>>> that's a nice perk as long as they keep the coffee flowing.
>>> 
>>> I'm heading out walking for the petition drive again today.  If 
>>> anyone has free time, it looks like we'll need to walk today, 
>>> tomorrow, and possibly part of Tuesday before the turn-in.  It's been 
>>> pretty brutal, as polarization is pretty high.  Dale's done the best 
>>> so far on a individual day, Jeremy has put in the most time, and 
>>> Jeremy and Geoff have brought in the bulk of the signatures we have 
>>> so far.
>>> 
>>> ---
>>> Ken C. Moellman, Jr.
>>> 
>>> Libertarian Party of Kentucky
>>> State Party Executive Committee Chair
>>> 
>>> On 2025-10-18 14:26, Charles Altendorf wrote:
>>> 
>>> As for the pa rental question Bryant's should be able to hook us up
>>> 
>>> https://www.bryantsrentall.com/equipment.asp?action=category&category=31
>>> 
>>> On 2025-10-18 14:02, ken.moellman at lpky.org wrote:
>>> The timing of email motions is set forth in the constitution. I'm out 
>>> getting signatures for Wendy right now or I would cite the relevant 
>>> section.
>>> 
>>> I was also wondering about A/V arrangements. The main complaint I 
>>> heard in 2025 was A/V.
>>> 
>>> Ken
>>> 
>>> Oct 18, 2025 12:50:02 Charles Altendorf via Lpk-execomm 
>>> <lpk-execomm at lists.lpky.org>:
>>> If there's no other discussion, I'd like to call the question
>>> 
>>> On 2025-10-17 21:01, Charles Altendorf via Lpk-execomm wrote:
>>> Hi Ken,
>>> For the Bluegrass region, it's only natural that members continue to 
>>> request it since it's centrally located and convenient for most of 
>>> our membership.
>>> Yes, lunch will be included in the early bird and regular 
>>> registration rates.
>>> I anticipate the total cost -- including lunch and unlimited half-day 
>>> coffee and drinks -- to be around $2,300. It'll likely take an 
>>> additional $200 or so to rent a PA system from Bryant's.
>>> Best,
>>> Charles
>>> On 2025-10-17 20:23, Ken Moellman via Lpk-execomm wrote:
>>> I have several questions:
>>> 1. My primary concern is that we just did the Bluegrass region. If I 
>>> recall correctly, we've been doing the Bluegrass region a lot in 
>>> recent years.
>>> 2. Are meals included in the Early bird and regular rate?
>>> 3. What are the actual costs of everything?
>>> ---
>>> Ken C. Moellman, Jr.
>>> Libertarian Party of Kentucky
>>> State Party Executive Committee Chair
>>> On 2025-10-17 17:49, Andrew Roberts via Lpk-execomm wrote:
>>> Seconded so we can move into discussion
>>> Get [1]Outlook for iOS
>>> __________________________________________________________________
>>> From: Lpk-execomm <lpk-execomm-bounces at lists.lpky.org> on behalf of
>>> Charles Altendorf via Lpk-execomm <lpk-execomm at lists.lpky.org>
>>> Sent: Friday, October 17, 2025 17:20
>>> To: Lpk-execomm at lists.lpky.org <Lpk-execomm at lists.lpky.org>; Lpk
>>> Execomm <lpk-execomm at lists.lpky.org>
>>> Cc: Charles Altendorf <charles.altendorf at lpky.org>
>>> Subject: [Lpk-execomm] Email motion Hyatt Regency Feb 21 for state
>>> convention
>>> I move that the Party hold its 2026 State Convention on February 21,
>>> 2026, at the Hyatt Place Hamburg, Lexington, Kentucky, with a total
>>> budget not to exceed $3,000.
>>> Be it further moved that registration fees be established as follows:
>>> $40 -- Early Bird rate, available through January 21, 2025;
>>> $50 -- Regular rate, from January 22 through February 15, 2025;
>>> $75 -- Late rate, from February 16 through February 20, 2025 (no meal
>>> included);
>>> $100 -- On-site registration, February 21, 2025 (no meal included).
>>> Be it further moved that the venue be reserved from 8:00 a.m. to 8:00
>>> p.m. to allow sufficient time to complete the full agenda.
>>> Consider me in favor of this motion when the time comes
>>> --
>>> Charles Altendorf
>>> Libertarian Party of Woodford County Kentucky - Treasurer
>>> Libertarian Party of Kentucky - Secretary
>>> References
>>> 1. https://aka.ms/o0ukef
>>> _______________________________________________
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>>> http://lpmail.lp.org/cgi-bin/mailman/listinfo/lpk-execomm 
>>> _______________________________________________
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>> 
>> --
>> Charles Altendorf
>> Libertarian Party of Woodford County Kentucky - County Chair
>> Libertarian Party of Kentucky - Former State Chair
>> _______________________________________________
>> Lpk-execomm mailing list
>> Lpk-execomm at lists.lpky.org
>> http://lpmail.lp.org/cgi-bin/mailman/listinfo/lpk-execomm
>> --
>> Charles Altendorf
>> Libertarian Party of Woodford County Kentucky - County Chair
>> Libertarian Party of Kentucky - Former State Chair
>> --
>> Charles Altendorf
>> Libertarian Party of Woodford County Kentucky - County Chair
>> Libertarian Party of Kentucky - Former State Chair
>> _______________________________________________
>> Lpk-execomm mailing list
>> Lpk-execomm at lists.lpky.org
>> http://lpmail.lp.org/cgi-bin/mailman/listinfo/lpk-execomm

-- 
Charles Altendorf

Libertarian Party of Kentucky - Secretary
Libertarian Party of Woodford County Kentucky - Treasurer