[Lpk-execomm] Email motion Hyatt Regency Feb 21 for state convention

Wed Oct 22 14:23:01 EDT 2025

After being forwarded the information about the venue, I have 2 main 
concerns:

1. No outside food or drink is permitted at all. Any violation results 
in a fine.
2. The room size is too small. With both meeting rooms combinedd -- 
which is what I hope we're reserving here -- it seats 54 people 
classroom style.  Wasn't that the exact number of people we had last 
year?  Unless we're expecting a smaller crowd, this venue is too small.

I do see that it includes A/V with a projector. I like that a lot. Andd 
the contract does state that we can bring in outside sound. That's 
perfect.

So I think my main concern is the size. It's just not big enough, IMO.

---
Ken C. Moellman, Jr.

Libertarian Party of Kentucky
State Party Executive Committee Chair

On 2025-10-20 06:42, Ken Moellman via Lpk-execomm wrote:
> Hey Charles,
> 
> Thanks for the info.
> 
> Sadly the mailing list seems to eat attachments. I need to go look at 
> the settings on the list, as that shouldn't be that way.  Can you 
> forward that PDF to me directly please?
> 
> ---
> Ken C. Moellman, Jr.
> 
> Libertarian Party of Kentucky
> State Party Executive Committee Chair
> 
> On 2025-10-19 21:49, Charles Altendorf wrote:
> 
>> The venue doesn't have in house pa and was releaved i had alternative 
>> arrangements.  The link to the menu was included in the pdf attached 
>> in the original motion email.   As for capacity concerns they said 
>> they could do 60 in classroom style.   If we start going beyond that 
>> we can do some other tweaking of the space.
>> 
>> On 2025-10-19 06:28, Ken Moellman wrote:
>> 
>> I apologize that I missed the part about the sound in the original 
>> message; I was out walking and responding on my phone.  Have we 
>> checked with the venue to make sure they don't require using in-house 
>> sound or A/V generally?  This is a common requirement with many hotels 
>> and convention venues.  In what I had proposed, the venue was going to 
>> provide 2 audience microphones and one presenter microphone, with the 
>> idea that those in support of a motion could line up behind one mic 
>> and those opposed to a motion could line up at the other mic, 
>> providing an easy mechanism for the presiding officer to recognize 
>> those in support and those opposed and give equal time back and forth 
>> between.
>> 
>> How many people is this space able to accomodate?  Our peak attendance 
>> was 2019, I believe, in WKY. As I recall there were about 90 in 
>> attendance that year.
>> 
>> What is the seating arrangement? Classroom style is generally the 
>> best, as it provides a way for everyone to look forward and have a 
>> place in front of them to put their things.  I personally dislike like 
>> banquet-style, as people have to either have their backs to tables 
>> with no place to take notes or whatever, or face away from the 
>> speaker.
>> 
>> Do we have a lunch menu?  I like the half-day unlimited drinks -- 
>> that's a nice perk as long as they keep the coffee flowing.
>> 
>> I'm heading out walking for the petition drive again today.  If anyone 
>> has free time, it looks like we'll need to walk today, tomorrow, and 
>> possibly part of Tuesday before the turn-in.  It's been pretty brutal, 
>> as polarization is pretty high.  Dale's done the best so far on a 
>> individual day, Jeremy has put in the most time, and Jeremy and Geoff 
>> have brought in the bulk of the signatures we have so far.
>> 
>> ---
>> Ken C. Moellman, Jr.
>> 
>> Libertarian Party of Kentucky
>> State Party Executive Committee Chair
>> 
>> On 2025-10-18 14:26, Charles Altendorf wrote:
>> 
>> As for the pa rental question Bryant's should be able to hook us up
>> 
>> https://www.bryantsrentall.com/equipment.asp?action=category&category=31
>> 
>> On 2025-10-18 14:02, ken.moellman at lpky.org wrote:
>> The timing of email motions is set forth in the constitution. I'm out 
>> getting signatures for Wendy right now or I would cite the relevant 
>> section.
>> 
>> I was also wondering about A/V arrangements. The main complaint I 
>> heard in 2025 was A/V.
>> 
>> Ken
>> 
>> Oct 18, 2025 12:50:02 Charles Altendorf via Lpk-execomm 
>> <lpk-execomm at lists.lpky.org>:
>> If there's no other discussion, I'd like to call the question
>> 
>> On 2025-10-17 21:01, Charles Altendorf via Lpk-execomm wrote:
>> Hi Ken,
>> For the Bluegrass region, it's only natural that members continue to 
>> request it since it's centrally located and convenient for most of our 
>> membership.
>> Yes, lunch will be included in the early bird and regular registration 
>> rates.
>> I anticipate the total cost -- including lunch and unlimited half-day 
>> coffee and drinks -- to be around $2,300. It'll likely take an 
>> additional $200 or so to rent a PA system from Bryant's.
>> Best,
>> Charles
>> On 2025-10-17 20:23, Ken Moellman via Lpk-execomm wrote:
>> I have several questions:
>> 1. My primary concern is that we just did the Bluegrass region. If I 
>> recall correctly, we've been doing the Bluegrass region a lot in 
>> recent years.
>> 2. Are meals included in the Early bird and regular rate?
>> 3. What are the actual costs of everything?
>> ---
>> Ken C. Moellman, Jr.
>> Libertarian Party of Kentucky
>> State Party Executive Committee Chair
>> On 2025-10-17 17:49, Andrew Roberts via Lpk-execomm wrote:
>> Seconded so we can move into discussion
>> Get [1]Outlook for iOS
>> __________________________________________________________________
>> From: Lpk-execomm <lpk-execomm-bounces at lists.lpky.org> on behalf of
>> Charles Altendorf via Lpk-execomm <lpk-execomm at lists.lpky.org>
>> Sent: Friday, October 17, 2025 17:20
>> To: Lpk-execomm at lists.lpky.org <Lpk-execomm at lists.lpky.org>; Lpk
>> Execomm <lpk-execomm at lists.lpky.org>
>> Cc: Charles Altendorf <charles.altendorf at lpky.org>
>> Subject: [Lpk-execomm] Email motion Hyatt Regency Feb 21 for state
>> convention
>> I move that the Party hold its 2026 State Convention on February 21,
>> 2026, at the Hyatt Place Hamburg, Lexington, Kentucky, with a total
>> budget not to exceed $3,000.
>> Be it further moved that registration fees be established as follows:
>> $40 -- Early Bird rate, available through January 21, 2025;
>> $50 -- Regular rate, from January 22 through February 15, 2025;
>> $75 -- Late rate, from February 16 through February 20, 2025 (no meal
>> included);
>> $100 -- On-site registration, February 21, 2025 (no meal included).
>> Be it further moved that the venue be reserved from 8:00 a.m. to 8:00
>> p.m. to allow sufficient time to complete the full agenda.
>> Consider me in favor of this motion when the time comes
>> --
>> Charles Altendorf
>> Libertarian Party of Woodford County Kentucky - Treasurer
>> Libertarian Party of Kentucky - Secretary
>> References
>> 1. https://aka.ms/o0ukef
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> 
> --
> Charles Altendorf
> Libertarian Party of Woodford County Kentucky - County Chair
> Libertarian Party of Kentucky - Former State Chair
> _______________________________________________
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> --
> Charles Altendorf
> Libertarian Party of Woodford County Kentucky - County Chair
> Libertarian Party of Kentucky - Former State Chair
> --
> Charles Altendorf
> Libertarian Party of Woodford County Kentucky - County Chair
> Libertarian Party of Kentucky - Former State Chair
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