[Lpk-execomm] Fwd: RE: Need a quote to rent conference room - Libertarian Party of KY - Feb/March 2024 - Room 162/163

[Charles Altendorf]

-------- Original Message --------
Subject: Fwd: RE: Need a quote to rent conference room - Libertarian 
Party of KY - Feb/March 2024 - Room 162/163
Date: 2023-08-03 10:51
 From: lynda.white at lpky.org
To: Charles.altendorf at lpky.org

-------- Original Message --------
Subject: RE: Need a quote to rent conference room - Libertarian Party of 
KY - Feb/March 2024 - Room 162/163
Date: 2023-07-26 17:53
 From: "Houghton, Lorraine" <lorraine.houghton at louisville.edu>
To: "lynda.white at lpky.org" <lynda.white at lpky.org>

Lynda: Your room rental must be paid in full to book the space. $800 
total and (6% sales tax unless you have a tax-exempt certificate to send 
to me).

Lorraine Houghton
Sales Manager



UofL Conference Center, Shelby Campus
450 N. Whittington Parkway
Louisville, KY 40222
O 502-852-0360 | C 502-548-5845
Lorraine.houghton at louisville.edu

-----Original Message-----
 From: lynda.white at lpky.org <lynda.white at lpky.org>
Sent: Wednesday, July 26, 2023 5:31 PM
To: Houghton, Lorraine <lorraine.houghton at louisville.edu>
Subject: Re: Need a quote to rent conference room - Libertarian Party of 
KY - Feb/March 2024 - Room 162/163

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On 2023-07-25 14:48, Houghton, Lorraine wrote:
> Hello Lynda, for a group approx. 60 people, I recommend Room 207 in
> Burhans Hall. This room is 1,381 sq. feet and can seat your group in
> rounds of 8 people to a table or classroom seating. This room rents
> for
> $400 a day. A photo is attached.
> 
> Your room rental includes:*
> Free wifi
> Projector/screen/audio
> A/V assistance
> Tables/chairs
> Microphone/podium
> Set up/tear down
> Ample free parking
> 
> If you wish to rent linens for the round tables, they are available in
> black for $10 or other colors are $21 per table. You can bring in your
> own linens if you choose to do so.
> 
> We do require a certificate of insurance. Please see COI document
> attached with details. We can purchase this policy for you, the
> average cost is $160.
> 
> Please visit the link below for catering options. We work with six
> local caterers, Ladyfingers, Bristol, Crave, City BBQ, Salsarita's,
> The Black Italian. We also provide in-house catering of coffee, water,
> sodas, light breakfast items and snacks (such as chips, trail mix,
> cookies). See in-house menu attached.
> 
> https://louisville.edu/conferenceservices/catering
> 
> Once you book your space, I will connect you with an Event Coordinator
> to guide you on catering questions and provide a quote. Our caterers
> request you work with UL's Event Coordinator on all catering needs and
> questions. Please keep in mind it does take several days for the
> caterer to prepare a quote. All final catering orders are due 10 days
> before the event start date. We do not allow outside food/beverages to
> be brought in.
> 
> Let me know if you want to talk more -- happy to assist you!
> 
> Regards,
> 
> 
> Lorraine Houghton she/her/hers [?]
> Sales Manager
> 
>  Lorraine.houghton at louisville.edu
> 502-852-0360
> 
> 
> Event & Conference Services | Shelby Campus Conference Ctr.
> University of Louisville
> Founders Union Building
> 450 N. Whittington Parkway Louisville, KY 40222
> 
> 
> -----Original Message-----
> From: lynda.white at lpky.org <lynda.white at lpky.org>
> Sent: Tuesday, July 25, 2023 11:12 AM
> To: Houghton, Lorraine <lorraine.houghton at louisville.edu>
> Subject: Need a quote to rent conference room
> 
> [You don't often get email from lynda.white at lpky.org. Learn why this
> is important at https://aka.ms/LearnAboutSenderIdentification ]
> 
> CAUTION: This email originated from outside of our organization. Do
> not click links, open attachments, or respond unless you recognize the
> sender's email address and know the contents are safe.
> 
> Lorraine,
> 
> Hello, I am with the Libertarian Party of Kentucky and we are looking
> for a place to have our state convention next year. It needs to be in
> February or March, all day Saturday and half day Sunday.
> 
> It would need to be classroom style with tables, chairs, projector,
> av, and podium with microphone. We are expecting 30-60 people.
> 
> Is this something your venue could handle? If so we'd like to get a
> quote and let us know which weekend is available.
> 
> Please email if you have any questions.
> 
> Thank you!
> ~Lynda White, Events Director
> Libertarian Party of Kentucky

********************************

This sounds reasonable. I'll have to present this to our state Chair and 
get back to you. How much is deposit to book the rooms or does it have 
to be paid in full to book? I'll have to see if we have adequate 
insurance as well but we can purchase if need be.

Thanks again and I will let you know!
~Lynda

-- 
Charles Altendorf
Libertarian Party of Kentucky - State Vice Chair