[Lpk-execomm] Fwd: RE: RFP - Proposal for LPKY Convention 2026- Attached 3 estimates for your review
Ken Moellman
ken.moellman at lpky.org
Mon Aug 4 03:24:42 EDT 2025
Attempting to forward this to the email list.
---
Ken C. Moellman, Jr.
Libertarian Party of Kentucky
State Party Executive Committee Chair
-------- Original Message --------
SUBJECT:
RE: RFP - Proposal for LPKY Convention 2026- Attached 3 estimates for
your review
DATE:
2025-03-03 17:39
FROM:
Vicki Downing <vicki at paroquetsprings.org>
TO:
Ken Moellman <ken.moellman at lpky.org>
ESTIMATE # 1
Soup, Salad and Sandwich Buffet $12.45 per person
Homemade soup du jour, mixed fresh green salad, choice of two dressings,
candied ham and smoked turkey, sliced cheddar and swiss cheeses,
selection of
breads, crisp lettuce, ripe tomatoes, thin sliced red onions, pickle
spears and condiments.
Estimate for Meeting with audio visual and Lunch Ony 9:00AM- 5:00PM
Arrival 7:30AM
ESTIMATE SHEET- Libertarian Party of Kentucky
Linen Table cloths, Linen Napkins, centerpieces,
tables, chairs, all set up and tear down included in room rental
Salt River Divided for McDowell A/B Price Normally $1800
$900.00
7;30 Arrival 9:00AM-5:00PM meeting
Classroom Style for 100
$900.00
$189.00
6% Sales Tax
$11.34
Total Room Charge
$1,100.34
No outside food or drinks
Food Beverage & Set-up:
Soup, Salad and Sandwich Buffet $12.45 per person x 100
$1,245.00
Screen and projector half off $300.00
$150.00
2 Podiums and Microphones Half off $200.00
$100.00
Microphone Half Off 100.00
$50.00
Subtotal
$1,545.00
21% service Charge
$324.45
Subtotal
$1,869.45
6% Sales tax
$112.17
Total Food Beverage & Set-up:
$1,981.62
Total Room + Food Beverage & Set-up
$3,081.96
Subtract Deposit Given
$0
Total amount due:
$3,081.96
Price per person for 100 Guest $ $30.81
Estimate #2
for Meeting with audio visual and Lunch and Breakfast Ony 9:00AM-
5:00PM Arrival 7:30AM
Breakfast Burrito Bar $6.95
A buffet setup to build your own breakfast burrito: large warm flour
tortillas, chorizo sausage, fluffy scrambled cheddar cheese eggs,
sautéed peppers and onion, salsa, shredded cheddar cheese, seasoned
fried potatoes and sour cream.
ESTIMATE SHEET- Libertarian Party of Kentucky
Linen Table cloths, Linen Napkins, centerpieces,
tables, chairs, all set up and tear down included in room rental
Salt River Divided for McDowell A/B Price Normally $1800
$900.00
7;30 Arrival 9:00AM-5:00PM meeting
Classroom Style for 100
$900.00
$189.00
6% Sales Tax
$11.34
Total Room Charge
$1,100.34
No outside food or drinks
Food Beverage & Set-up:
Breakfast Burrito bar $6.95 x 100
$695.00
Soup, Salad and Sandwich Buffet $12.45 per person x 100
$1,245.00
Screen and projector half off $300.00
$150.00
2 Podiums and Microphones Half off $200.00
$100.00
Microphone Half Off $100.00
$50.00
Subtotal
$2,240.00
21% service Charge
$470.40
Subtotal
$2,710.40
6% Sales tax
$162.62
Total Food Beverage & Set-up:
$2,873.02
Total Room + Food Beverage & Set-up
$3,973.36
Subtract Deposit Given
$0
Total amount due:
$3,973.36
Price Per person for 100 guest $39.73
Estimate # 3
Create Your Own Lunch@ Dinner Buffet $18.45 per person
Your choice of two of the following entrées: herb roasted chicken,
southern fried chicken, candied ham, sliced roast beef, beef stroganoff
with egg noodles, turkey breast and cornbread dressing, roasted pork
loin, baby back ribs, or chicken parmesan. Entrees accompanied by mixed
green salad with choice of two dressings, starch and vegetable, and
rolls with butter.
for Meeting with audio visual and Lunch, Breakfast and Dinner 9:00AM-
5:00PM Arrival 7:30AM
Dinner 6:00PM - 11:00PM Room divided to accommodate evening event
ESTIMATE SHEET- Libertarian Party of Kentucky
Linen Table cloths, Linen Napkins, centerpieces,
tables, chairs, all set up and tear down included in room rental
Salt River Divided for McDowell A/B Price Normally $1800
$900.00
7;30 Arrival 9:00AM-5:00PM meeting
Classroom Style for 100
$900.00
21% service charge
$189.00
6% Sales Tax
$11.34
Total Room Charge
$1,100.34
No outside food or drinks
Food Beverage & Set-up:
Breakfast Burrito bar $6.95 x 100
$695.00
Soup, Salad and Sandwich Buffet $12.45 per person x 100
$1,245.00
Lunch Buffet 2 meat- at dinner $18.45 per person
$1,845.00
Screen and projector half off $300.00
$150.00
2 Podiums and Microphones Half off $200.00
$100.00
Microphone Half Off $100.00
$50.00
Subtotal
$4,085.00
21% service Charge
$857.85
Subtotal
$4,942.85
6% Sales tax
$296.57
Total Food Beverage & Set-up:
$5,239.42
Total Room + Food Beverage & Set-up
$6,339.76
Subtract Deposit Given
$0
Total amount due:
$6,339.76
Price per person for 100 People $63.00
Please let me know if you have any further questions .
I will continue to hold the space for 2 weeks until March 17th 2025.
If you committee makes a decision before that time or need further time
to make a decision please let me know.
Best regards,
Vicki Downing
502-543-1737DESK
rom: Ken Moellman <ken.moellman at lpky.org>
Sent: Thursday, February 27, 2025 9:20 PM
To: Vicki Downing <vicki at paroquetsprings.org>
Subject: RFP - Proposal for LPKY Convention 2026
Hello,
I am writing to inquire about space to hold a business meeting with
capacity for approximately 100 people, setup classroom style, on
February 28th, 2026 from 7:00AM until midnight.
We would have one meal at lunch for certain (Soup, Salad and Sandwich
Buffet). We are also considering offering breakfast (Breakfast Burrito
Bar) and either a dinner or reception. We would likely want to have
coffee and tea available throughout the day.
Is in-house A/V required, or can we bring our own A/V? Depending on the
room layout, we would likely be using 2 projectors, 1 large screen and 1
smaller screen. We would also need 3 microphones, and 3 podiums; 1
speaker and podium in front, and two in the audience area.
Do you have any agreements or packages with local hotels nearby?
Thank you.
--
Ken C. Moellman, Jr.
Libertarian Party of Kentucky
State Party Executive Committee Chair
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