From ken.moellman at lpky.org Mon Aug 4 03:24:42 2025 From: ken.moellman at lpky.org (Ken Moellman) Date: Mon, 04 Aug 2025 03:24:42 -0400 Subject: [Lpk-execomm] Fwd: RE: RFP - Proposal for LPKY Convention 2026- Attached 3 estimates for your review In-Reply-To: References: Message-ID: <2c7630a79fe5b0d63fa57bb1cbdc3ebf@lpky.org> Attempting to forward this to the email list. --- Ken C. Moellman, Jr. Libertarian Party of Kentucky State Party Executive Committee Chair -------- Original Message -------- SUBJECT: RE: RFP - Proposal for LPKY Convention 2026- Attached 3 estimates for your review DATE: 2025-03-03 17:39 FROM: Vicki Downing TO: Ken Moellman ESTIMATE # 1 Soup, Salad and Sandwich Buffet $12.45 per person Homemade soup du jour, mixed fresh green salad, choice of two dressings, candied ham and smoked turkey, sliced cheddar and swiss cheeses, selection of breads, crisp lettuce, ripe tomatoes, thin sliced red onions, pickle spears and condiments. Estimate for Meeting with audio visual and Lunch Ony 9:00AM- 5:00PM Arrival 7:30AM ESTIMATE SHEET- Libertarian Party of Kentucky Linen Table cloths, Linen Napkins, centerpieces, tables, chairs, all set up and tear down included in room rental Salt River Divided for McDowell A/B Price Normally $1800 $900.00 7;30 Arrival 9:00AM-5:00PM meeting Classroom Style for 100 $900.00 $189.00 6% Sales Tax $11.34 Total Room Charge $1,100.34 No outside food or drinks Food Beverage & Set-up: Soup, Salad and Sandwich Buffet $12.45 per person x 100 $1,245.00 Screen and projector half off $300.00 $150.00 2 Podiums and Microphones Half off $200.00 $100.00 Microphone Half Off 100.00 $50.00 Subtotal $1,545.00 21% service Charge $324.45 Subtotal $1,869.45 6% Sales tax $112.17 Total Food Beverage & Set-up: $1,981.62 Total Room + Food Beverage & Set-up $3,081.96 Subtract Deposit Given $0 Total amount due: $3,081.96 Price per person for 100 Guest $ $30.81 Estimate #2 for Meeting with audio visual and Lunch and Breakfast Ony 9:00AM- 5:00PM Arrival 7:30AM Breakfast Burrito Bar $6.95 A buffet setup to build your own breakfast burrito: large warm flour tortillas, chorizo sausage, fluffy scrambled cheddar cheese eggs, saut?ed peppers and onion, salsa, shredded cheddar cheese, seasoned fried potatoes and sour cream. ESTIMATE SHEET- Libertarian Party of Kentucky Linen Table cloths, Linen Napkins, centerpieces, tables, chairs, all set up and tear down included in room rental Salt River Divided for McDowell A/B Price Normally $1800 $900.00 7;30 Arrival 9:00AM-5:00PM meeting Classroom Style for 100 $900.00 $189.00 6% Sales Tax $11.34 Total Room Charge $1,100.34 No outside food or drinks Food Beverage & Set-up: Breakfast Burrito bar $6.95 x 100 $695.00 Soup, Salad and Sandwich Buffet $12.45 per person x 100 $1,245.00 Screen and projector half off $300.00 $150.00 2 Podiums and Microphones Half off $200.00 $100.00 Microphone Half Off $100.00 $50.00 Subtotal $2,240.00 21% service Charge $470.40 Subtotal $2,710.40 6% Sales tax $162.62 Total Food Beverage & Set-up: $2,873.02 Total Room + Food Beverage & Set-up $3,973.36 Subtract Deposit Given $0 Total amount due: $3,973.36 Price Per person for 100 guest $39.73 Estimate # 3 Create Your Own Lunch@ Dinner Buffet $18.45 per person Your choice of two of the following entr?es: herb roasted chicken, southern fried chicken, candied ham, sliced roast beef, beef stroganoff with egg noodles, turkey breast and cornbread dressing, roasted pork loin, baby back ribs, or chicken parmesan. Entrees accompanied by mixed green salad with choice of two dressings, starch and vegetable, and rolls with butter. for Meeting with audio visual and Lunch, Breakfast and Dinner 9:00AM- 5:00PM Arrival 7:30AM Dinner 6:00PM - 11:00PM Room divided to accommodate evening event ESTIMATE SHEET- Libertarian Party of Kentucky Linen Table cloths, Linen Napkins, centerpieces, tables, chairs, all set up and tear down included in room rental Salt River Divided for McDowell A/B Price Normally $1800 $900.00 7;30 Arrival 9:00AM-5:00PM meeting Classroom Style for 100 $900.00 21% service charge $189.00 6% Sales Tax $11.34 Total Room Charge $1,100.34 No outside food or drinks Food Beverage & Set-up: Breakfast Burrito bar $6.95 x 100 $695.00 Soup, Salad and Sandwich Buffet $12.45 per person x 100 $1,245.00 Lunch Buffet 2 meat- at dinner $18.45 per person $1,845.00 Screen and projector half off $300.00 $150.00 2 Podiums and Microphones Half off $200.00 $100.00 Microphone Half Off $100.00 $50.00 Subtotal $4,085.00 21% service Charge $857.85 Subtotal $4,942.85 6% Sales tax $296.57 Total Food Beverage & Set-up: $5,239.42 Total Room + Food Beverage & Set-up $6,339.76 Subtract Deposit Given $0 Total amount due: $6,339.76 Price per person for 100 People $63.00 Please let me know if you have any further questions . I will continue to hold the space for 2 weeks until March 17th 2025. If you committee makes a decision before that time or need further time to make a decision please let me know. Best regards, Vicki Downing 502-543-1737DESK rom: Ken Moellman Sent: Thursday, February 27, 2025 9:20 PM To: Vicki Downing Subject: RFP - Proposal for LPKY Convention 2026 Hello, I am writing to inquire about space to hold a business meeting with capacity for approximately 100 people, setup classroom style, on February 28th, 2026 from 7:00AM until midnight. We would have one meal at lunch for certain (Soup, Salad and Sandwich Buffet). We are also considering offering breakfast (Breakfast Burrito Bar) and either a dinner or reception. We would likely want to have coffee and tea available throughout the day. Is in-house A/V required, or can we bring our own A/V? Depending on the room layout, we would likely be using 2 projectors, 1 large screen and 1 smaller screen. We would also need 3 microphones, and 3 podiums; 1 speaker and podium in front, and two in the audience area. Do you have any agreements or packages with local hotels nearby? Thank you. -- Ken C. Moellman, Jr. Libertarian Party of Kentucky State Party Executive Committee Chair